Outsourced Accounts Payable & Receivable Services
Bills entered, approved and paid on schedule. Invoices sent on time and followed up until they are paid. Both sides reconciled to the ledger every month.
Why firms bring this to us
Cash problems in growing businesses rarely start in the forecast. They start in the inbox: a supplier bill nobody approved, a duplicate payment nobody spotted, a customer invoice that went out three weeks late and has not been chased since.
We run both sides of that process inside your own systems. Bills are captured, coded, matched and queued for your approval. Customer invoices go out on the agreed cycle and are followed up on a written schedule, not whenever someone remembers.
Nothing is paid without your sign-off. We prepare the payment run and you release it - the same control you would expect from an in-house team, with a CPA or Chartered Accountant reviewing the reconciliations behind it.
What the engagement covers
- Invoice capture & coding - Supplier bills captured from your inbox or portal, coded to the right account, cost center and tax treatment, and matched to purchase orders where you use them.
- Approval workflow - Bills routed to the right approver in the tool you already use, with reminders so nothing sits unapproved past its due date.
- Payment runs - Scheduled payment files prepared for your release, with due dates and early-payment discounts flagged. We never hold funds or release payments ourselves.
- Vendor management - Supplier onboarding, statement reconciliation, duplicate checks and year-end information returns such as 1099s.
- Customer invoicing - Invoices raised on the agreed cycle, recurring billing kept up to date, and credit notes issued with a documented reason.
- Collections & aging - A weekly aging report, a written follow-up schedule and a collections list your team can act on, with disputed items tracked to resolution.
The same service, six sets of rules
One team holds all six, which is why cross-border work does not get handed between vendors who each see half of it.
| Country | What we handle |
|---|---|
| United States | Bill.com, QuickBooks and NetSuite workflows, W-9 collection, 1099 vendor tracking and sales-tax-aware invoicing across states. |
| United Kingdom | Xero and Sage purchase and sales ledgers, VAT-correct invoicing under Making Tax Digital, and Construction Industry Scheme deductions where they apply. |
| Canada | GST/HST and provincial sales tax on bills and invoices, with input tax credits captured at entry rather than at filing. |
| Australia | Xero and MYOB ledgers, GST-compliant tax invoices, and payables coded to the right BAS period. |
| United Arab Emirates | VAT-compliant tax invoices, supplier TRN checks, and payables coded with Corporate Tax deductibility in mind. |
| India | GST invoicing and e-invoicing, TDS on vendor payments, and input tax credit matching against GSTR-2B. |
Four steps, and you see the work at each one
Nothing here depends on you changing systems, retraining staff or signing a long-term contract.
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Process map
We document how bills and invoices move today - who approves, who pays, where things stall - before we change anything.
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Set-up
Approval rules, the payment calendar and the collections schedule agreed in writing, inside your existing software.
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Weekly cycle
Bills processed, the payment run prepared for your release, invoices issued and overdue accounts followed up.
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Month-end
Payables and receivables reconciled to the ledger and reviewed by a CPA or CA, with an aging pack sent to you.
We work in your stack
We log into your systems with named users and role-based permissions. We do not migrate you onto a platform of ours.
- Bill.com
- QuickBooks Online
- Xero
- NetSuite
- Sage Intacct
- Dext
- Hubdoc
- Stripe
- Zoho Books
- Tally
- MYOB
Asked before
every engagement.
If yours is not here, ask it on the call - we would rather answer it before you commit than after.
Do you release payments from our bank account?
No. We prepare the payment run and the bank file; you approve and release it. We never hold client funds or have payment-release authority, which keeps the control exactly where an auditor expects it.
Will you contact our customers about overdue invoices?
Only in the way you choose. We can send reminders under your company's name on a written schedule, or prepare the collections list for your own team to follow up. The tone and the escalation steps are agreed before the first reminder goes out.
Can you work with our existing approval process?
Yes. We work inside Bill.com, your accounting software's built-in approvals or whatever process you already use. Your managers do not have to learn a new tool.
How do you guard against duplicate or fraudulent payments?
Every bill is checked against existing entries and supplier records before it is queued. A change to a supplier's bank details is confirmed with the supplier through a separate channel before any payment goes to the new account.
Related
Fourteen hours of accounts payable & receivable, free.
One live file, one week, no card and no contract. If the work is not better than what you have, you walk away owning it anyway.